Design an RFP (request for proposal) to meet Matt and Grace’s needs and concerns. (2 attachments)

Project Management

An Important condition for every business success is the establishment and development of online presence. To build a successful e-Business solution, the following stages are proven for success.  The project for the implementation of E-commerce for Grace and Matt’s supermarket will go through the four main phases of the project life cycle. The main phases of the project life cycle include initiation, planning, execution, and closure. Understanding and meeting the objectives and tasks of each phase of this project will contribute to the failure or success of the project.

Phase one of the project life cycle is the identification of opportunities, needs, and problems. Matt and Grace will first identify the need, solutions, and opportunities offered by establishing the ecommerce website. After identifying the needs, they will prepare a request for a proposal that will allow adequate contractors to submit their proposals for the implementation of e-Business. Through the RFP, Grace and Matt will ask the potential contractors to submit their proposals regarding how they will solve problems and how the project will cost to be fully operational.

The second phase of the project will be the establishment of proposal to offer a solution to the problems and needs. At this stage, potential contractor’s proposals will be carefully evaluated with regards to customer ease as well as the use of the website’s overall desirability, appeal, and content. Phase three will be the actual implementation of the solution proposed after the selection of the contractor. The stage will include detailed planning of the entire project and the sub-projects that will be accompanied by step by step implementation of adequate internal controls. The last phase of the project life cycle is project termination. Upon the completion of the project, Grace and Matt will accept the project while at the same time the contractor will pass the project to Grace and Matt, issue the project invoice and receive payment for their work. The contractor will also seek for project evaluation that will offer the satisfaction level and learn about the accomplishments.

ANSWER

Project Management – Request for Proposal

Project Management – Request for Proposal (RFP)

Matt and Grace Supermarket RFP

Background

Matt & Grace is a supermarket located in a remote region where the population is largely the elderly and students from a Liberal Arts College that is nearby (Gido & Clements, 2014). The supermarket sells a variety of convenience goods, aiming at fulfilling the daily needs of the local population and the students.

Objectives

The supermarket seeks to establish an online presence in pursuit of organizational growth. The organization wishes to develop a website by which various activities such as promotions and informing customers of products in stock can be carried out. The website will also provide customers with an alternative method of shopping using different methods of online payment, provide convenient shopping and viewing of products, and provide an easy way of managing online orders and product deliveries.

Scope and Requirements

The appropriate supplier must have hosting and domain registration capabilities or have a convenient way of facilitating the same continuously. They have to have the capability of creating a dynamic website from scratch, design and implement it in a way that it is linked to the company’s point-of-sale software for purposes of facilitating online purchases and notification of stocks depleted. The supplier has to be able to use multiple programming and coding languages to meet the needs of the company.

Cost Estimates

The company has a budget estimate of $10,000 for the project to cover all the various elements involved in the completion of the website project.

Terms and Conditions

All suppliers must submit their bids in sealed envelops addressed to the directors of the company on or before 20^th September 2020. All bids have to be authorized by a principal in the bidding organization. All bids have to provide a cost estimate by the supplier that is needed to complete the project, an explanation of the coding and programming tools that will be used in the website design, and the timeline for project completion. Lastly, the website developed must be easy to use since the company has a large customer base made up of elderly customers.